Event & Portal Setup

Schedule Live events, set up the event landing page, add event features and content, and set up attendee portals.

Attendee Portals

Attendee Portals

What is a portal?

A portal is a website that you set up to host multiple events, replays, and other content from a single link. With a portal, your visitors register one time and can attend any of the events on the portal. Reporting is similar to event reports, except the results include all events on the portal. 

To create a portal, sign in to the Webcast Admin portal. At the top right of the My Events tab, click Create New Portal. Create the events first and then in portal setup, select the events you would like to include.

This article is an introduction to portals and provides some examples.

Portal basics

Every portal includes a registration page and a list of events. You can include all types of events: Live, Simulated Live, and On-Demand (or replays). You can also host breakout sessions in any meeting app of your choice; just add the meeting URL.

You can choose from different layouts to set up the registration page. Similar to event setup, you can use branding to customize colors, add logos, add background images, and more. For the portal itself, there are several layouts for listing your events, as well as grouping options to organize the events. 

Organize your events

On a portal, the list of events is called an agenda or schedule. Each event linked to the portal agenda is a segment

The portal sorts events by their scheduled date and time. Depending on the layout you select, you can use automatic grouping to further group events into tabs with their scheduled date or you can create your own custom categories (called tracks). 

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Example 1 - Simple list of events

This example sets up a portal with six events and two breakout sessions for the same date, sorted by time.

On the Manage Segments tab, click Add Segments and select the events to include.

Portal-SelectEvents.png

The resulting portal looks like this.

Portal-SimpleList.png

Example 2 - Events organized into tabs by date

This example sets up a portal with six events and two breakout sessions per date. They are grouped into tabs by their scheduled date. The portal displays the dates on the tabs.

On the Manage Segments tab, click Manage Categories to access the automatic sorting options. You don't have to create any categories.

ManageSegments-SortByDate.png

The resulting portal looks like this.

Portal-DateTabs.png

Example 3 - Events organized by categories (tracks)

This example sets up a portal with six events and two breakout sessions per date. They are grouped into three custom categories. The portal displays the category names on the tabs.

On the Manage Segments tab, click Manage Categories to set up the categories. Then assign the events to the categories you created.

ManageSegments-Tracks.png

The resulting portal looks like this: